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Introduction LEDOX365 DMS

Audit-proof document management system for EnBW / GE Trading. 

EnBW Energie Baden-Württemberg AG, one of the largest energy supply companies in Germany, decided to introduce LEDOX365 in order to create a centralised and audit-proof document management system (DMS).

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Introduction of an audit-proof DMS in Microsoft 365 with LEDOX365 

EnBW was faced with the challenge of establishing a DMS based on Microsoft 365 that fulfils all the requirements for audit-proof document management.

The responsible team started a project to introduce an audit-proof DMS in Microsoft 365 with LEDOX365. With the support of the Join GmbH team of experts, EnBW successfully implemented LEDOX365 within a few months and made it available to users.

Specially customized workflows were developed for processing and archiving regulatory documents to ensure compliance with legal requirements. The aim was to efficiently manage the entire life cycle of regulatory documents, contracts and meeting materials and to fulfil the high compliance requirements.

Establishment of a centralised and audit-proof DMS in Microsoft 365

„LEDOX365 provides us with a modern, centralized and audit-proof document management system. The existing search mechanisms enable us to find the information we need and saves us an enormous amount of time. Dedicated, role-based access rights ensure that sensitive information always remains protected and that only authorized persons are granted access. In addition, the management of controlled documents improves our internal processes and gives us the certainty that we are always prepared for internal and external audits."

Vera Koppert
Governance & Certification Management | Trading, EnBW Energie Baden-Württemberg AG

Find out more about the DMS functions

LEDOX365 At EnBW / GE Trading

Highlights of the implementation

Audit-proof document archive

LEDOX365 acts as an audit-proof archive that fulfils legal retention requirements and replaces the manual documentation process.

User-friendliness and efficiency

LEDOX365 offers an intuitive interface and makes it easy to find and manage documents, as all information is centralised and easily searchable.

Regulatory compliance

Role-based access controls ensure that sensitive information can only be viewed by authorised persons and thus protect against unauthorised access.

Process improvement

LEDOX365 supports the management of controlled documents at EnBW in complying with internal and external audit requirements and optimises the efficiency of internal processes. 

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